Meeting Outcome Below

The United Soccer Association invites all members to attend our Annual General Meeting (AGM).
Submit Your Rule & Bylaw Amendments for the 2025/2026 Season
We encourage all members to review the bylaws and rules carefully and submit any proposed changes before the deadline on April, 28 2025.
Subject Line:Rule & Bylaw Amendments
 
Open Board Positions
We are currently accepting letters of intent for the following open positions:
  • President
  • VP of Senior Boys
  • Secretary
  • Executive Director
How to Submit Interest
Individuals interested in running for a board position must submit email a Letter of Intent by April 28, 2025.
Your letter should include:
  • Full Name
  • Desired Position
  • Relevant Experience
  • Statement of Interest
Subject Line: AGM Board Nomination 
Who Can Vote?
Voting is open to full voting affiliates in good standing as defined per USA League bylaws.
 
Proposed ByLaw Changes
07 ANNUAL GENERAL MEETING
The Annual General Meeting shall occur before the end of June for the purpose of electing officers and to transact any other business which shall come before the meeting, including, but not limited to, the amendment of the Constitution, Bylaws and/or the Rules and Regulations of this Association. The FYSA Region C Vice President shall be notified of the time and place of the Annual General Meeting.
By no FYSA rule do we need to notify the Region C VP, therefor propose of removal of that language.
08 VOTING
a) CLUB VOTING:
Each affiliated club in good standing shall receive one (1) vote for each team affiliated with this Association when voting on changes in the Constitution and Bylaws. Only clubs that have affiliated with USA prior to the start of the season shall be eligible to vote at the upcoming Annual General Meeting.
change to “shall receive one vote”.   Each member club gets one vote.
On all matters not specifically described in 08-a-1 above, each affiliated club in good standing shall receive one (1) vote. Each affiliated club may exercise their vote on matters affecting only the Girls program, only if the club has at least one girls team entered in USA.
**Remove this entire section
b) PROXY: A Club President may assign his vote by written PROXY, which must be submitted to the Secretary before voting. Such proxy may be good for the year.
**change to “Agent of Record” 
f) MEETING LOCATIONS: Except for occasional special events and annual coaches meetings, all league meetings shall be held online, including the AGM, with meeting login details posted on the USA website.
**remove coaches meeting language, since we no longer will have those meetings. 
 
Exceutive Director Job Description
  • Serve as the primary liaison between members and BOD
  • Oversee all day to day operations of USA league ..administrative and
    competition management
  • Manage and direct all paid employees
  • Engage in and oversee negotiations on behalf of the organization
    concerning sponsorship agreements, partnerships and potential
    mergers
  • Executive Director has full authority over operational decision making
    including red card penalties, inter club disputes regarding forfeits, fines
    and any other competition related questions.
  • Executive Director has financial authority to authorize up to $ 3000
    expenditure without specific board approval
  • All contractual and financial arrangements made by Executive Director
    are subject to BOD oversight and review
  • 3 year contract which can be renegotiated with board on annual basis,
    contract can be voided by either Executive Director resignation or by a
    super majority vote ( 2/3 of eligible Board of Directors) requesting E.D
    resignation for cause.
Add the position of Referee/Assignor Liaison Position to Bylaws
  • Alongside admins, host annual assignor meeting.
  • Run monthly assignor meeting via zoom.
  • Build close relationship between league and FSR.
  • Keep record of all on-filed incidents that are reported.
  • Assist in organizing league championship referees.
  • Provide monthly report at BOD meeting.

Proposed Change to Treasurer job description by law change

The Treasurer shall oversee and review records and receipts of all monies received and spent by the
association. The Treasurer will ensure that the process of collection, disbursements, accurate record
keeping, Profit and Loss and Balance Sheet statements are up to date and accurate so that Executive
Director, V.P. Administration and Board of Directors can have an accurate depiction of the financial
condition of the organization at every Board of Directors meeting. The Treasurer, Executive Director,
V.P. of Administration and the President will form a financial committee which will be responsible for
the yearly budget, ensuring that systems are in place to assemble an annual financial report, all state
and federal necessary financial filings are executed properly and in a timely manner. This includes but is
not limited to; Annual State of Florida corporate renewal forms, Federal income tax filings and any other
financial filings as necessary for proper functioning of the organization.

Rule Changes/Additions
Player must be present when sitting out red card (Les)
Add A/R’s for U9 and U10’s  (Les)
Assignors assign all three referees
Housekeeping/Administrative Requested Changes
 
Ref Assignors – mandatory to use Got Sport or use another system that all assignors use but not have assignors use different systems.
 

MEETING OUTCOME

V. Proposed Rule Changes (weighted vote) Total 348 teams (52 eligible)
By law or rule changes
· The FYSA Region C Vice President shall be notified of the time and place of the Annual General Meeting.
By no FYSA rule do we need to notify the Region C VP, therefore propose removal of that language. PASSED
· Each affiliated club in good standing shall receive one (1) vote for each team affiliated with this Association when voting on changes in the Constitution and Bylaws.
change to “shall receive one vote”. Each member club gets one vote.  PASSED
**Remove this entire section On all matters not specifically described in 08-a-1 above, each affiliated club in good standing shall receive one (1) vote. Each affiliated club may exercise their vote on matters affecting only the Girls program, only if the club has at least one girls team entered in USA.
· PROXY: A Club President may assign his vote by written PROXY,
**change to “Agent of Record”  PASSED
· MEETING LOCATIONS: Except for occasional special events and annual coaches meetings, **remove coaches meeting language, since we no longer will have those meetings.  PASSED
Exceutive Director Job Description   PASSED (Adding to Bylaws)
· Serve as the primary liaison between members and BOD
· Oversee all day to day operations of USA league ..administrative and competition management
· Manage and direct all paid employees
· Engage in and oversee negotiations on behalf of the organization concerning sponsorship agreements, partnerships and potential mergers with approval of BOD
· Executive Director has full authority over operational decision making including red card penalties, inter club disputes regarding forfeits, fines and any other competition related questions.
· REMOVE Executive Director has financial authority to authorize up to $ 3000 expenditure without specific board approval 
· All contractual and financial arrangements made by Executive Director are subject to BOD oversight and review
· 2 year contract which can be renegotiated with board on annual basis, contract can be voided by either Executive Director resignation or by a super majority vote ( 2/3 of eligible Board of Directors) requesting E.D resignation for cause.
Treasurer Job Description:   PASSED (Adding to Bylaws)
· The Treasurer shall oversee and review records and receipts of all monies received and spent by the association.
· The Treasurer will ensure that the process of collection, disbursements, accurate record keeping, Profit and Loss and Balance Sheet statements are up to date and accurate so that Executive Director, V.P. Administration and Board of Directors can have an accurate depiction of the financial condition of the organization at every Board of Directors meeting.
· The Treasurer, Executive Director, V.P. of Administration and the President will form a financial committee which will be responsible for the yearly budget, ensuring that systems are in place to assemble an annual financial report, all state and federal necessary financial filings are executed properly and in a timely manner. This includes but is not limited to; Annual State of Florida corporate renewal forms, Federal income tax filings and any other financial filings as necessary for proper functioning of the organization.
Add the position of Referee/Assignor Liaison Position to Bylaws PASSED (Adding to Bylaws)
· Alongside admins, host annual assignor meeting.
· Run monthly assignor meeting via zoom.
· Build close relationship between league and FSR.
· Keep record of all on-filed incidents that are reported.
· Assist in organizing league championship referees.
· Provide monthly report at BOD meeting.
Rule Changes/Additions
· Player must be present when sitting out red card (Les)   DID NOT PASS
· Add A/R’s for U9 and U10’s (Les)  MOTION TABLED
· Assignors assign all three referees    MOTION TABLED
Housekeeping/Administrative Requested Changes (PROCEDURES NOT RULES)
· Ref Assignors – mandatory to use Got Sport or use another system that all assignors use but not have assignors use different systems.  TABLED
· Game change requestsAdd a pay now button for request change fee that would require team to pay the $100 before they can submit the game change request.  TABLED
· Charge a flat forfeit fee and if referees need to be paid then we can pay them out of the flat fee collected. We are currently charging $300 forfeit fee but no ref fees are being collected or included as far as I can see. Flat fee of $400-$450.  TABLED
· Require game reports are uploaded or withhold payment to assignor for the match. We can run reports from got sport with missing game reports.  TABLED
· Payments for Registration Fees/Forfeits/Fines – checks no longer accepted